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Guest access in Microsoft Teams allows individuals from outside your organization to join a team, where they can participate in conversations, meetings, and collaborate on documents. Guests can have varied permissions based on how the Teams administrator has set up guest access policies.
Before monitoring and reporting, it’s important to configure guest access policies properly. Teams provides the ability to:
To adjust these settings, the Teams admin center is the starting point.
To monitor guest activities and access, Microsoft provides several tools:
For a more detailed investigation and to comply with organizational regulations, the Security and Compliance Center allows admins to:
Reporting is a key part of managing guest access. Regular reports should detail:
The reports can be generated in Microsoft 365 admin center and custom reports can be created using the Microsoft Graph API.
When monitoring and reporting on guest access, consider the following:
By regularly monitoring and reporting on guest access, Teams administrators can maintain an effective balance between collaborative openness and security. The MS-700 exam recognizes the importance of these competencies and ensures that candidates are prepared to manage guest access responsibly within the Microsoft Teams environment.
Answer: False
Explanation: Guest access in Microsoft Teams is not unlimited by default. An organization’s IT admin must enable guest access, and the number of guests can’t exceed the limits set by the Microsoft 365 licensing terms.
Answer: Teams usage report
Explanation: The Teams usage report in the Microsoft Teams admin center includes details about the activity within Teams, including guest activity.
Answer: True
Explanation: Guest access in Microsoft Teams is managed through Azure Active Directory, where admins can control who can invite guests and the permissions those guests have.
Answer: Unified audit log search
Explanation: The Unified audit log search in the Security & Compliance Center can provide information about user and admin activity in Microsoft Teams, including guest user additions and removals.
Answer: False
Explanation: Turning off guest access in the Microsoft Teams admin center will prevent new guests from being invited, but does not immediately revoke access for existing guests. Their access will persist until they are manually removed by an admin.
Answer: Global administrators and users with report reader role
Explanation: The Teams usage reports are available to global administrators and users who have been assigned the Reports Reader role in the Microsoft 365 admin center.
Answer: True
Explanation: Admins can set up policies to restrict guest access to specific Teams and channels, so guest users only have access to the areas they need for collaboration.
Answer: Guest access in Microsoft Teams settings
Explanation: To allow guest access in Microsoft Teams, the guest access feature must be specifically enabled in the Microsoft Teams settings within the Teams admin center.
Answer: False
Explanation: Guest users in Microsoft Teams cannot be granted full admin rights within a team. They are given limited capabilities to ensure the security and compliance of the organization’s Teams environment.
Answer: Get-MsolUser -All | Where { $_.UserType -eq “Guest” }
Explanation: The PowerShell cmdlet Get-MsolUser -All | Where { $_.UserType -eq "Guest" }
can be used to list all guest users in Microsoft Teams, which leverages Azure Active Directory to gather the information.
Answer: True
Explanation: In Microsoft Teams, guests are subject to the same data protection and compliance policies as regular users, to ensure consistency and security in data handling within the Teams environment.
Answer: Their access to the resources is immediately revoked.
Explanation: When a guest is removed from a team in Microsoft Teams, their access to the team’s resources is immediately revoked, preventing any further interaction with the team’s content.
The Teams Usage report provides information on how Teams is being used within an organization, including data on guest access, team and channel usage, and messaging activity.
The report shows the number of guest users who have accessed Teams within a specified time frame and provides information on how they are using the platform.
The report shows the number of teams and channels in use, as well as how often they are being used and by whom.
Yes, the Teams Usage report can be customized to show specific data sets and can be filtered by date range, location, and other parameters.
The report shows the number of messages sent and received, as well as the number of files shared within Teams.
The report can show which teams and channels are being used most frequently and which ones are being used less often, which can help administrators identify areas where additional training may be needed.
Yes, the report can be used to identify potential security risks, such as unauthorized access or inappropriate guest access.
The report can provide insights into how many users are actively using Teams, which can help administrators plan for future growth and ensure that resources are available to support increased usage.
The Teams Usage report is updated daily and can show data for up to 28 days in the past.
Yes, the Teams Usage report can be exported to CSV or XLSX format for further analysis.
The report can provide insights into how Teams is being used within the organization, which can help organizations ensure compliance with regulatory requirements.
The report can show which features of Teams are being used less often or not at all, which can help administrators identify areas where additional training or support may be needed.
The report can be used to identify patterns in usage over time, which can help organizations plan for future growth and ensure that resources are available to support increased usage.
Yes, the report can be used to identify teams or channels that may be inactive or no longer needed, which can help organizations optimize their use of Teams.
The report can provide insights into how guest access is being used within the organization, which can help organizations ensure that guest access is being used securely and in accordance with organizational policies.
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