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Live events in Microsoft Teams allow organizations to broadcast video and meeting content to large online audiences. To effectively create and manage live events, IT professionals, especially those preparing for the MS-700 Managing Microsoft Teams exam, need to understand live events policies. These policies determine who can create and manage live events, what features are available, and how events are experienced by attendees.
Live events policies in Teams control various settings:
Meetings
> Live events policies
.New policy
.Save
to create the policy.Users
or Groups
.Live events policy
from the dropdown.Let’s create a sample scenario for clarity:
Imagine an organization wants to set up a policy for their marketing team to create live events with the ability for external attendees to join, but they want to restrict the recording feature and not allow attendees to download content after the event.
Setting | Value |
---|---|
Allow scheduling | On |
Who can join scheduled live events | Everyone |
Recording available to producers and presenters | Off |
Attendance report | On |
Maximum event duration | 4 hours |
Who can view event content | People in my company |
Given this configuration, only members of the marketing team would be able to schedule live events. These events could be attended by anyone (including external guests), but without the option to record the event. Organizers can access the attendance reports post-event, and events could last up to 4 hours.
For large organizations, managing policies one by one isn’t efficient. Instead, PowerShell can be used to manage live events policies in bulk:
<!– PowerShell commands –>
# Connect to Skype for Business PowerShell (Teams uses the Skype for Business PowerShell module for these cmdlets)
$credential = Get-Credential
Import-Module SkypeOnlineConnector
$sfbSession = New-CsOnlineSession -Credential $credential
Import-PSSession $sfbSession -AllowClobber
# Create a new live event policy
New-CsTeamsMeetingBroadcastPolicy -Identity “MarketingLiveEventPolicy” -Description “Policy for Marketing Team Live Events” -AllowAnonymousUsersToStartMeeting $true -AllowAnonymousUsersToWatchMeeting $true -AllowBroadcastScheduling $true -AllowRecording $false
# Assign policy to multiple users
$users = “[email protected]”, “[email protected]”, “[email protected]”
foreach ($user in $users) {
Grant-CsTeamsMeetingBroadcastPolicy -Identity $user -PolicyName “MarketingLiveEventPolicy”
}
# Disconnect the session
Remove-PSSession $sfbSession
Effective live events management is a critical skill set for anyone preparing for the MS-700 exam. Familiarity with the creation and assignment of live events policies ensures that the events are conducted according to organizational needs and requirements. System administrators can leverage the policy settings to control the scale, engagement, and security of the live events while providing flexibility where needed. Employing the use of PowerShell for bulk operations can save time and ensure consistency across large numbers of users or groups.
Live event policies in Microsoft Teams can be assigned to individual users or to a group of users, allowing for custom configurations based on the needs of different parts of an organization.
Answer: C) All users in the organization.
When the live event policy is set to “Everyone,” all users in the organization are permitted to create live events in Microsoft Teams.
The live events policies in Teams allow administrators to control whether users can schedule private events, public events, or both.
Answer: A) The ability to record events, B) The maximum number of attendees.
Live events policies allow administrators to manage features like recording capabilities and attendee limits but not event duration or license requirements for attendees.
The live event policies in Microsoft Teams include settings that can enable or disable the chat feature during a live event.
Answer: B) By modifying the user’s settings in the Microsoft Teams admin center.
Administrators can apply live event policies to users through the Microsoft Teams admin center by modifying the policies assigned to the user.
Answer: A) Who can join a live event, B) The ability to use captions and subtitles, D) Who can bypass the lobby.
Live events policies can control aspects such as who can join a live event, the use of captions and subtitles, and lobby bypass settings. Choice of presenter backgrounds is not controlled by live event policies.
Live events policies in Microsoft Teams can be edited after they are created to adjust the settings as needed.
Answer: C) Anyone who has the link to the event.
If the live event policy is configured to allow “Everyone” to join, then anyone who has the link, including external guests, can join the live event.
Live events policies in Microsoft Teams can be configured to enable or disable features such as real-time captioning and language translation for the attendees.
Answer: C) Global Administrator or Teams Service Administrator
The Global Administrator or Teams Service Administrator has the permissions necessary to manage and assign live events policies within Microsoft Teams.
Answer: B) Who can join anonymously.
The setting “Who can join anonymously” within a live events policy specifically governs the ability for attendees to join live events without signing in.
Teams live events policies allow you to control who in your organization is allowed to create and join live events.
You can create up to 100 policies for live events in Teams.
To create a live events policy in Teams, you can use the Teams admin center or PowerShell.
You can configure settings such as who can create live events, who can produce and present live events, who can join as a presenter, and who can join as an attendee.
You can assign a live events policy to a user in Teams by using the Teams admin center or PowerShell.
If a user tries to create a live event and they don’t have the necessary permissions, they will receive an error message.
Yes, you can customize the error message that a user sees when they don’t have permission to create a live event.
The default policy for live events in Teams is called “Global (Org-wide default)”.
To edit the default policy for live events in Teams, you can use the Teams admin center or PowerShell.
Yes, you can assign a policy to a group of users in Teams using Azure Active Directory (Azure AD) group-based licensing.
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