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OneDrive for Business allows users to share files and folders with people outside the organization. External sharing is either based on an anonymous access link, which doesn't require sign-in, or on a secure link that requires the recipient to sign in with a Microsoft account or a work or school account associated with Office 365 or Azure Active Directory.
There are several external sharing options:
As OneDrive for Business is closely integrated with SharePoint Online, the primary place to manage external sharing settings is the SharePoint admin center. To modify these settings for OneDrive users:
Alternatively, administrators can use PowerShell to manage external sharing settings by using the SharePoint Online Management Shell.
To view current OneDrive sharing settings:
Get-SPOTenant | Select SharingCapability, OneDriveForGuestSharingCapability
To set OneDrive sharing settings:
Set-SPOTenant -SharingCapability [SharingOption]
Set-SPOTenant -OneDriveForGuestSharingCapability [SharingOption]
Replace [SharingOption]
with the appropriate sharing level (Disabled
, ExistingExternalUserSharingOnly
, ExternalUserSharingOnly
, or ExternalUserAndGuestSharing
).
In the SharePoint admin center:
Using PowerShell:
Set-SPOTenant -SharingCapability Disabled
When external sharing is enabled:
Controlling external file sharing in OneDrive is essential for any organization using Microsoft Teams to ensure sensitive information remains secure while also facilitating collaboration. By using the SharePoint admin center and PowerShell commands effectively, administrators can set appropriate sharing levels and monitor external access to the organization's data. It is a key competency for those preparing for the MS-700 exam and an important skill for Microsoft Teams administrators.
False
External sharing in OneDrive can be controlled on a user-by-user basis using the OneDrive admin center or PowerShell.
True
By default, OneDrive is configured to allow users to share files with external users, but administrators can change this setting.
C) Anyone with the link
The “Anyone with the link” option in OneDrive allows files to be shared with anyone, whether or not they have a Microsoft account.
C) Get-SPOTenant
The Get-SPOTenant PowerShell cmdlet is used to view properties of the tenant, including external sharing settings for SharePoint and OneDrive.
False
If the global SharePoint external sharing setting is set to “Only people in your organization,” this will also affect OneDrive, as its settings are inherited from SharePoint.
C) OneDrive admin center
The OneDrive admin center allows administrators to manage external sharing settings for OneDrive users.
False
Administrators can set external sharing settings for all OneDrive users at once through the OneDrive admin center or PowerShell, rather than individually.
B) Sharing links
OneDrive allows the creation of sharing links that can be set to expire after a certain amount of time to enhance security.
True
Users can see external users with whom they’ve shared content by looking at the “Shared with” information on any given file or folder.
A) Default link type
The Default link type setting in OneDrive determines what kind of link (e.g., view, edit) is selected by default when a user shares a file or folder.
False
Guests can be invited to collaborate on OneDrive contents using any email address, not necessarily a Microsoft account. They will receive a one-time passcode (OTP) to access the content if they don’t have a Microsoft account.
A) Domain whitelisting
Domain whitelisting, often known as “Allow/Block listing” in the OneDrive admin center, allows organizations to restrict external sharing to specific domains.
External file sharing in OneDrive allows you to share files and folders with people outside of your organization.
You can manage external file sharing for OneDrive users by adjusting the external sharing settings in the SharePoint admin center.
To access the external sharing settings, go to the SharePoint admin center, select the Policies tab, and then select Sharing.
The available options for external sharing in OneDrive are Anyone , New and existing guests , Existing guests ,
The “Anyone” option means that anyone who has the link can access the file or folder, regardless of whether they have a Microsoft account or not.
The “New and existing guests” option means that only people who are invited and added to your organization’s directory as guests can access the file or folder.
The “Existing guests” option means that only people who have previously been added to your organization’s directory as guests can access the file or folder.
You can restrict external sharing for OneDrive users by selecting the “Only people in your organization” option in the external sharing settings.
Yes, you can customize the external sharing settings for individual OneDrive users by going to the OneDrive admin center and selecting the user you want to modify.
You can monitor external sharing in OneDrive by using the auditing and activity reports in the Microsoft 365 admin center. These reports provide information about who accessed shared files and when, as well as any changes to sharing settings.
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