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To begin configuring Teams for cloud meeting recordings, administrators must make sure that the recording feature is enabled in the Microsoft Teams admin center. Here’s how you can enable the recording feature:
It’s important to ensure that the users have the necessary permissions to record meetings. If the ‘Allow cloud recording’ option is off, no user under that policy will be able to record meetings.
Administrators can also control who can start a recording. In the Meeting policies, under ‘Content sharing’, there are options such as:
Administrators must be aware that changing these settings will affect the recording capability of each user assigned to these policies.
Teams meeting recordings are stored in Microsoft Stream for Office 365 E1, E3, E5, A1, A3, and A5 customers. However, new Teams meetings recordings are stored on OneDrive for Business and SharePoint Online.
Here’s a basic storage location layout:
License Type | Storage Location |
---|---|
A1 | OneDrive for Business |
A3, A5, E1 | OneDrive for Business |
E3, E5 | OneDrive for Business/SharePoint |
Meeting recordings don’t need to be permanent. Auto-expiration of recordings helps manage storage and compliance with data retention policies. With auto-expiration:
To set up auto-expiration:
Administrators can set expiration policies with PowerShell commands if they prefer a script-based approach or need to apply the settings to multiple users or groups.
Before a recording expires, the person who started the recording and the owner of the meeting recording will be notified so they can download it if needed. If the video is still needed beyond its expiration date, the owner has the option to extend the expiry date from OneDrive for Business or SharePoint.
For compliance purposes, organizations may need to ensure that meeting recordings adhere to specific data governance policies. Microsoft provides a comprehensive set of compliance solutions that can be applied to Teams recordings, including:
Managing Teams cloud meeting recordings and setting auto-expirations requires careful consideration of organizational needs, compliance standards, storage management, and user permissions. By properly configuring policies and being aware of the available features, administrators can ensure a smooth and efficient experience with Teams meeting recordings while maintaining compliance and managing digital workspaces effectively.
Answer: False
Explanation: By default, Microsoft Teams does not automatically record every meeting. Users or administrators need to start the recording manually or set up a policy to record meetings automatically.
Answer: OneDrive for Business
Explanation: Microsoft Teams meeting recordings for non-Channel meetings are stored on the OneDrive for Business of the person who initiated the recording.
Answer: False
Explanation: Teams meeting recordings are not stored indefinitely. Administrators can set an auto-expiration policy that automatically deletes recordings after a specific period.
Answer: Global Administrator
Explanation: Global Administrators can change organization-wide settings, including the auto-expiration setting for meeting recordings in Teams.
Answer: Any meeting participant
Explanation: By default, any meeting participant can download a Microsoft Teams meeting recording unless restrictions are applied.
Answer: False
Explanation: The auto-expiration feature for Microsoft Teams meeting recordings can be configured or turned off by an administrator.
Answer: It is deleted automatically
Explanation: When a Teams meeting recording reaches its expiration date, it is automatically deleted from the cloud storage.
Answer: True
Explanation: Microsoft Teams stores channel meeting recordings in the SharePoint site associated with the channel where the meeting took place.
Answer: Microsoft Teams admin center
Explanation: Meeting recording policies, including settings for auto-expiration, are configured in the Microsoft Teams admin center.
Answer: Set-CsTeamsMeetingPolicy
Explanation: The Set-CsTeamsMeetingPolicy cmdlet is used to manage and configure meeting policies in Microsoft Teams, including policies related to meeting recordings.
Answer: False
Explanation: By default, all meeting participants have access to the recording after a meeting ends, not just the organizer.
Answer: In the file’s properties on OneDrive or SharePoint
Explanation: The auto-expiration date for a meeting recording can be found in the file’s properties in OneDrive or SharePoint, where the recording is stored.
Cloud recording is a feature in Microsoft Teams that allows meeting participants to record their meetings and save them to the cloud.
To enable cloud recording in Teams, you need to go to the Teams admin center, select Meeting policies, and then select the policy you want to enable cloud recording for. From there, you can turn on the Allow cloud recording option.
You can manage cloud recording settings in Teams by going to the Teams admin center, selecting Meeting policies, and then selecting the policy you want to edit. From there, you can configure options such as who can record meetings and whether to automatically publish recordings to Microsoft Stream.
Yes, you can restrict cloud recording to certain users in Teams by configuring the meeting policies to allow recording only for specific users or groups.
Auto-expiration is a feature in Teams meetings that allows you to automatically delete meeting recordings after a certain period of time.
You can configure auto-expiration settings in Teams by going to the Teams admin center, selecting Meeting policies, and then selecting the policy you want to configure. From there, you can set the number of days after which meeting recordings should be deleted.
Yes, you can disable cloud recording for a specific team or channel in Teams by configuring the meeting settings for that team or channel and disabling the Allow cloud recording option.
Cloud recording is available for most types of meetings in Teams, including scheduled meetings, channel meetings, and private meetings.
Yes, you can download a cloud recording from Teams by going to the meeting details in the Teams calendar, selecting the recording, and then selecting the Download button.
Yes, you can share a cloud recording with people outside of your organization in Teams by publishing it to Microsoft Stream and then sharing the link with the appropriate people.
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