Table of Contents
Microsoft Teams provides organizations with the ability to collaborate and communicate effectively, and with its reporting labels feature, organizations can customize and manage how they review and interpret data within Teams. Reporting labels in Teams are essentially tags that can be applied to groups of users, allowing for more granitized reporting and data segmentation.
Reporting labels are created within the Microsoft Teams admin center and can be applied to users. Once a label is assigned to users, you can use the label to filter reports within the Microsoft Teams admin center reporting dashboards.
To configure reporting labels, you need to log into the Microsoft Teams admin center. This requires administrative permissions within your Office 365 or Microsoft 365 environment.
Within the Teams admin center, navigate to the “Analytics & reports” section and look for the “Reporting labels” option.
To create a new reporting label, select “Add a label”. You will be prompted to enter a label name and description. The label name must be unique, and the description should give an overview of what the label represents or which users it will be applied to.
After creating a label, you can apply it to users. Select the created label and click “Manage users”. From here, you can search for and select the users you wish to apply the label to. You can also use PowerShell to apply labels to users in bulk if required.
With reporting labels configured, you can now filter certain reports in the Microsoft Teams admin center by these labels. For example, when viewing user activity reports, you can filter by a specific label to view data related to a subset of users.
Departments: You could create labels for different departments within your organization, such as “Sales”, “HR”, or “IT”. By doing so, you can easily filter reports to see the Teams usage and activity for each department individually.
Projects: For temporary teams assembled for specific projects, such as “Project Titan” or “Marketing Campaign Q2”, having a reporting label for the project team can help you track collaboration and communication patterns specific to that project.
Location: Reporting labels can also reflect geographical locations like “East Coast”, “Headquarters”, or “EMEA”. This is particularly useful for global organizations needing to analyze usage patterns by region.
Label Type | Label Name | Use Case Description |
---|---|---|
Department | Sales | Filter reports to view Microsoft Teams usage for the Sales department only. |
Project | Project Titan | Monitor the collaboration levels on a specific, high-priority project. |
Location | EMEA | Analyze the adoption and usage of Teams in the Europe, Middle East, and Africa region. |
Remember, the goal of reporting labels is to give administrators flexibility in how they monitor and support their Teams environment. By effectively utilizing reporting labels, you can gather more insightful and actionable data to better manage your organization’s communication and collaboration landscape.
Note: It is important to periodically review and update the reporting labels as your organizational structure or focus evolves. Reporting labels should be as dynamic as the teams they represent to ensure the most accurate reporting and analysis can be achieved.
True
Reporting labels allow administrators to categorize and filter call quality data by assigning labels to users, such as department or location, for better analysis and insight into call quality in different areas of the organization.
True
Only users with admin roles, such as Global Admins or Teams Service Admins, have the necessary permissions to create and manage reporting labels in Microsoft Teams.
False
Reporting labels are not automatically applied; they need to be created and assigned manually or through PowerShell scripting by an admin.
B) Two levels
In Microsoft Teams, reporting labels can have two levels, such as “Location” for the first level and “Department” for the second level.
False
Reporting labels in Microsoft Teams are not case-sensitive, which means that labels are treated the same regardless of whether they are entered in uppercase or lowercase.
False
Reporting labels can only be applied to users within the organization and not to guest users.
B) 2
A user in Microsoft Teams can have up to two reporting labels applied to them, corresponding to the two levels of reporting labels.
A) New-TeamsReportingLabel
The New-TeamsReportingLabel PowerShell cmdlet is used to create a new reporting label in Microsoft Teams.
A) Microsoft Teams admin center
The Microsoft Teams admin center is the tool commonly used to view various reports based on reporting labels.
B) Call quality dashboard
Reporting labels are particularly useful for analyzing call quality in the Call Quality Dashboard (CQD) by filtering data based on assigned labels.
Site Upload in Microsoft Teams allows you to upload site properties, such as reporting labels, to the Teams service.
Reporting labels are used to categorize Teams sites and provide additional reporting and analytics. They are important because they enable you to gain visibility into how Teams is being used in your organization.
To enable Site Upload in Microsoft Teams, you’ll need to run the SharePoint Online Management Shell and run the following command Set-SPOSite -Identity
To configure reporting labels for Microsoft Teams sites, you’ll need to create a CSV file with the following columns Site URL, Reporting Label, and Reporting Category. You can then use PowerShell to upload the CSV file to the Teams service.
To upload the CSV file to the Teams service, you’ll need to run the following PowerShell command Invoke-SPOSiteSwap -SourceUrl
You can use the Teams admin center to view the properties of a Teams site and see the reporting label and reporting category that you configured. You can also use PowerShell to verify that reporting labels are configured correctly.
Reporting labels can be used to categorize Teams sites and provide additional reporting and analytics data, such as usage statistics, trends, and adoption rates.
The CSV file used to configure reporting labels should have the following columns Site URL, Reporting Label, and Reporting Category.
You can create the CSV file for reporting labels using a spreadsheet program, such as Microsoft Excel or Google Sheets.
Yes, reporting labels can be applied to multiple Teams sites at once by including the site URLs in the CSV file.
To remove reporting labels from a Teams site, you’ll need to edit the CSV file to remove the reporting label and category columns for that site, and then upload the updated CSV file using PowerShell.
Reporting labels should be updated regularly to ensure that they accurately reflect the current usage and categorization of Teams sites in your organization.
No, reporting labels are used for reporting and analytics purposes only, and do not affect access to Teams sites.
Yes, reporting labels can be customized to fit the needs of your organization by choosing appropriate reporting labels and categories that are relevant to your business.
Other types of site properties that can be uploaded using Site Upload include custom theme colors, custom logos, and custom navigation links.
If this material is helpful, please leave a comment and support us to continue.