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Meeting policies in Microsoft Teams are crucial for controlling how participants can interact with the team meetings. They offer a way to manage features such as who can join a meeting directly, who can share their screen, who can use chat, and much more. These policies are essential for administrators when it comes to ensuring meetings compliance with organizational guidelines and security standards.
Meeting policies in Microsoft Teams are divided into several sections:
To create a new custom meeting policy, follow these steps:
For instance, if you want to create a policy for confidential meetings where only internal team members can join directly and the chat is limited to during the meeting only, you would set Allow meet now in channels to off, Automatically admit people to “People in my organization”, and Allow chat in meetings to “In meeting only”.
Setting | Value |
---|---|
Name | “Confidential Meeting Policy” |
Description | “For internal confidential meetings” |
Allow meet now in channels | Off |
Automatically admit people | People in my organization |
Allow chat in meetings | In meeting only |
Allow cloud recording | Off |
Allow IP video | On |
Allow screen sharing | Individuals in my organization |
Allow transcription | Off |
Administrators can manage existing meeting policies by:
For example, to update a policy to allow everyone in the organization to bypass the lobby, you would set Automatically admit people to “Everyone”.
To apply a meeting policy to users:
You can also assign a policy to a batch of users using PowerShell with the Grant-CsTeamsMeetingPolicy
cmdlet.
Meeting policies can be applied based on scenarios. For example, you might have executive-level meetings that require stricter controls. In this case, a custom “Executive Meeting Policy” could be created and assigned to specific users or groups.
Administrators should monitor and report on meeting policy compliance. The Teams admin center provides analytics and reports that allow admins to review activities, audit logs, and usage patterns to ensure that the policies are being adhered to effectively.
In sum, creating and managing meeting policies in Microsoft Teams is a powerful way to ensure meetings run in accordance with the specific requirements of an organization, whether for regular staff meetings or highly-sensitive executive discussions. Proper configuration and assignment of these policies help maintain order, security, and productivity during virtual collaboration.
Answer: False
Explanation: Meeting policies in Microsoft Teams can be applied at the user level, but it’s also possible to apply them to groups or at the tenant level.
Answer: A, B
Explanation: Teams meeting policies allow administrators to control features like screen sharing and the ability to record meetings, but background blurring is a client-side option, and encryption is a default feature not controlled by meeting policies.
Answer: B
Explanation: While an admin can manage individual user policies through the Teams admin center, to apply a meeting policy to multiple users at once, the admin would usually use a PowerShell script.
Answer: True
Explanation: Meeting policies in Microsoft Teams can be used to manage lobby settings, controlling who is admitted to meetings automatically and who has to wait in the lobby.
Answer: C
Explanation: The default setting for new meeting policies in Microsoft Teams is typically to automatically admit everyone into meetings, including guests.
Answer: D
Explanation: All of these roles—Teams Communications Administrator, Teams Administrator, and Global Administrator—have the permissions needed to manage meeting policies in Microsoft Teams.
Answer: False
Explanation: Custom meeting policies can be assigned to both users and groups in Microsoft Teams.
Answer: C
Explanation: The primary tool for creating and managing meeting policies in Microsoft Teams is the Teams admin center.
Answer: False
Explanation: Users cannot override the meeting policies applied to them, not even if they are the meeting organizers. Policies are enforced regardless of the user’s role in the meeting.
Answer: A, C
Explanation: Meeting policies in Microsoft Teams include settings that govern who can bypass the lobby and who can present in a meeting. Memes in a meeting chat and initiating private calls are not controlled directly by meeting policies.
Answer: False
Explanation: Microsoft 365 Groups policy manages group membership and other features related to group collaboration, whereas meeting policies are specifically for meetings within Microsoft Teams.
Answer: B
Explanation: The Teams PowerShell module is the one used to manage Microsoft Teams settings, including meeting policies. Other listed modules serve different purposes and cannot manage Teams policies directly.
A meeting policy is a collection of settings that determine the features, capabilities, and permissions available to meeting participants in Microsoft Teams.
You can create a new meeting policy in Teams by using the Teams admin center or by using PowerShell.
There are three types of meeting policies available in Teams global, custom, and per-user.
Global meeting policies apply to all users in your organization, while custom meeting policies are created to meet the specific needs of a group of users or a particular department.
You can modify the settings of a custom meeting policy by using the Teams admin center, PowerShell, or the Skype for Business Online admin center.
The available settings in a meeting policy in Teams include audio and video, meeting options, meeting invitations, live events, and more.
You can assign a meeting policy to a user by using the Teams admin center, PowerShell, or the Skype for Business Online admin center.
If a user has more than one meeting policy assigned in Teams, the policy with the highest priority takes precedence.
You can remove a meeting policy from a user by using the Teams admin center, PowerShell, or the Skype for Business Online admin center.
Yes, you can use PowerShell to manage meeting policies in Teams. The Teams PowerShell module provides cmdlets for creating, modifying, and removing meeting policies, as well as for assigning them to users.
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