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Creating a team from existing resources is an essential skill for those looking to effectively administer and manage Microsoft Teams, particularly in the context of the MS-700: Managing Microsoft Teams exam objectives. Organizations often have existing structures, such as Office 365 groups, SharePoint sites, or other teams, that can be leveraged to create new teams. Doing so helps maintain continuity, leverages established permissions, and can streamline collaboration.
Before creating a new team from existing resources, it is critical to understand how Teams is built on top of Office 365 Groups. When you create a team, a corresponding Office 365 Group is automatically created, and each group includes a shared mailbox, calendar, SharePoint site, and OneNote notebook.
To create a team from an existing Office 365 Group, follow these steps:
Creating a team with a connected SharePoint site allows team members to interact with files stored on that site directly in Teams:
If you have existing Teams that are set up with channels, tabs, and apps that could be beneficial for new projects or departments, you can use them as templates to create new teams:
Creation Method | Use Case | Considerations |
---|---|---|
Office 365 Group | Leveraging existing group structure, members, and resources | Group must have recent activity; Permissions inherit from the group |
SharePoint Site | Collaborating on SharePoint document libraries in Teams | The site must be a part of an Office 365 group |
Existing Team Template | Duplicating structure and settings for new initiatives | Only public channels are copied; Private channels must be recreated |
Creating a team from existing resources can dramatically simplify the process of launching new initiatives within Microsoft Teams, saving time and ensuring consistency across an organization’s collaborative environment. As you prep for the MS-700 exam, understanding these processes will not only help you pass the test but also put best practices into action in a real-world setting.
True
Microsoft Teams allows you to create a new team from scratch, from an existing Office 365 group, or from another team.
A, B
You can create a team from an existing Office 365 group or a SharePoint site. While channels are part of a team, they cannot be the basis for creating a new team. Outlook distribution lists are not directly used to create a team, but group members could be manually added to a team.
False
When a new team is created from an existing Office 365 group, the membership of the original group is transferred over to the team, including ownership and membership permissions.
C
Chats are not preserved when creating a new team from an existing resource because they are private to the original team. Channels, files, and tabs that are part of the original group associated with the resource can be preserved and transferred to the new team.
False
Not all contents of an existing SharePoint site will automatically sync. The files located in the site’s document library will become available in the teams’ Files tab, but other elements such as lists or pages will not sync.
B
You need to be an owner of an existing Office 365 group to create a team from that group.
False
Once an Office 365 group is tied to a team in Microsoft Teams, you cannot use it to create another team.
D
Creating a team from an existing resource does not inherently increase storage capacity. It maintains continuity, simplifies management, and ensures membership is consistent with the originating resource.
False
Email conversations from an Office 365 group are not imported into the Teams’s channels when a Team is created from that group.
D
Notebook sections in OneNote are not duplicated or transferred within the Teams interface when you create a team from an existing group. However, team description, privacy settings, and even tags (if used) are carried over to the new team.
True
The Files tab in a Microsoft Teams channel is directly connected to the SharePoint document library of the group. Hence, customizations in the SharePoint site will be reflected within the Files tab.
A
To use an existing SharePoint site to create a team, you need SharePoint admin permissions to have the necessary rights over the site’s configuration and integration with Microsoft Teams.
An Office 365 Group is a collection of people, tools, and resources that is used for collaboration and communication within an organization.
To create an Office 365 Group in Microsoft Teams, open the Teams app and click on “Join or create a team.” Select “Create a team,” and then choose “Create a team using an existing Office 365 Group.”
Resources that are available in an Office 365 Group include email, files, calendar events, and tasks.
To create a team from an existing Office 365 Group in Microsoft Teams, open the Teams app and click on “Join or create a team.” Select “Create a team,” and then choose “Use an existing team or create a new team with existing Office 365 Groups.”
The benefit of creating a team from an existing Office 365 Group is that you can take advantage of the resources and features that are already available to your organization, such as files, calendars, and email.
When you create a team from an existing Office 365 Group in Microsoft Teams, all members of the Group will automatically become members of the new team.
Yes, you can easily switch between a team and an Office 365 Group in Microsoft Teams.
To access email for an Office 365 Group in Microsoft Teams, click on the “General” channel in the team, and then click on the “Mail” tab.
To access files for an Office 365 Group in Microsoft Teams, click on the “Files” tab in the team.
Yes, you can create a team and an Office 365 Group at the same time in Microsoft Teams by selecting “Create a team using an existing Office 365 Group” when you create the team.
To add members to an Office 365 Group in Microsoft Teams, click on the “People” tab in the team, and then click on “Add members.”
To remove members from an Office 365 Group in Microsoft Teams, click on the “People” tab in the team, select the member you want to remove, and then click on “Remove from group.”
To access the calendar for an Office 365 Group in Microsoft Teams, click on the “General” channel in the team, and then click on the “Calendar” tab.
Yes, you can customize the settings for an Office 365 Group in Microsoft Teams by opening the Office 365 admin center and selecting the appropriate settings.
To delete an Office 365 Group in Microsoft Teams,
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