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Before creating a live event, you must ensure that the proper permissions and policies are in place. An organization must decide who is allowed to create live events and whether they should be restricted to certain users or groups.
By default, this setting is determined by the TeamsMeetingPolicy. To manage this policy:
When you schedule a live event in Teams, you select the event group roles—organizer, producer, presenter(s), and attendees—and configure the event options.
As an event organizer, you must choose how to produce your event:
You can also configure Q&A settings if you want interaction with your audience:
Task | Steps |
---|---|
Schedule the live event |
1. Open Teams Calendar. |
Set Permissions |
1. Choose event options. |
Add Event Group |
1. Assign “Organizer,” “Producer,” and “Presenter” roles. |
After creating the live event, you can further configure the meeting options to control participant activities:
After the completion of a live event, organizers should review the event report to analyze attendance, engagement, and quality of the event. These analytics can be accessed through the Microsoft Teams admin center and will show details like the number of attendees, Q&A activity, and more.
Remember, configuring the live events settings in Microsoft Teams takes careful planning and consideration of your organization’s needs. By following these steps and leveraging the Teams admin center, you should be well-equipped to host successful and engaging live events via Microsoft Teams.
Live events are available for users with E1, E3, E5, A3, A5, or Microsoft 365 Business Standard or Business Premium plans.
Live events in Microsoft Teams can support up to 10,000 attendees, although this limit might change based on Microsoft’s policies and updates.
B) Producer
The producer is responsible for managing the live event, including starting and stopping it, and controlling the live event stream.
The Q&A feature can be enabled or disabled by the event organizer within the live event settings when scheduling the event.
A) Event permissions, B) Recording options, D) Attendee engagement report
When configuring a live event, you can set the event permissions, determine recording options, and choose to generate an attendee engagement report. External app integrations are not a specific setting for live events.
External users do not need to be licensed for Microsoft Teams to attend a live event; they can join anonymously or as guests if allowed by the event settings.
C) Anonymous join policy
The anonymous join policy must be enabled to allow users who are not part of your organization to join a live event without logging in.
You must have a license for Teams that includes live events capability to schedule a live event in Microsoft Teams.
B) Participate in Q&A if enabled, D) View the live event content
Attendees can participate in Q&A if it is enabled and view the live event content. They cannot share their screen or control the event recording.
Configuring network settings for Quality of Service (QoS) can help prioritize live event traffic and ensure better streaming performance.
C) Captions settings
Captions settings need to be configured to provide live event transcription for attendees, allowing them to read what is being said in real-time.
The role of a participant cannot be changed during an ongoing live event; roles must be assigned prior to starting the event.
Teams live events allow users to broadcast video and meeting content to a large audience.
To create a live event, you must have a Microsoft Stream license and an Office 365 Enterprise E1, E3, or E5 license.
You can create a live event in Microsoft Teams by scheduling a new meeting and selecting “Live event” as the meeting type.
Yes, you can customize the event settings for your live event by going to the “Details” tab of the event and selecting “Edit”.
There are three different roles available in a live event producer, presenter, and attendee.
The producer is responsible for managing the event, including controlling the video feeds and managing audience interaction.
The presenter is responsible for presenting content during the live event.
The attendee is the audience member watching the live event.
Yes, you can set up a Q&A session for attendees during a live event.
Yes, you can test your live event by setting up a rehearsal meeting and testing all the features.
After a live event is finished, you can download the recording and use it to share with others who may have missed it.
Yes, you can use a third-party app to enhance your live event experience, but you should ensure that the app is supported by Microsoft Teams.
Yes, you can create a recurring live event by scheduling a series of meetings.
You can ensure that your live event is accessible to everyone by providing captions and subtitles for the video content.
Yes, you can view analytics for your live event by going to the “Analytics” tab in the event details and viewing the data.
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