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Meeting settings in Microsoft Teams allow administrators to control various aspects of the Teams experience, ensuring that meetings are conducted in accordance with the organization’s policies and preferences. For those preparing for the MS-700 Managing Microsoft Teams exam, understanding how to configure meeting settings is crucial. Here we will discuss the key meeting settings you can configure in Microsoft Teams and provide guidance on implementing them.
Meeting policies in Microsoft Teams define what users can do in meetings, including controlling features such as meeting creation, scheduling, and participation options.
To configure meeting policies, follow these steps:
Setting | Description | Options |
---|---|---|
Allow Meet Now | Enables users to start instant meetings | Enabled/Disabled |
Allow Scheduling Private Meeting | Lets users schedule private meetings | Enabled/Disabled |
Allow Channel Meeting Scheduling | Enables scheduling of meetings in channel | Enabled/Disabled |
Allow Participants to Join Anytime | Determines if participants can join meetings before the organizer arrives | Enabled/Disabled |
Screen Sharing Mode | Controls what participants can share during a meeting | Entire screen, Single application |
Allow Recording | Permits recording of meetings | Enabled/Disabled |
Prior to or during a meeting, organizers can adjust meeting options to further control the participant experience.
Option | Description |
---|---|
Who can bypass the lobby? | Determines who is admitted directly into the meeting |
Announce when callers join or leave | Turns notification sounds on or off for participants joining or leaving |
Who can present? | Specifies who has presenting capabilities |
Allow Meet Now in channels | Lets users start instant meetings within channels |
Live events are a special type of meeting in Teams, geared towards broadcasting video and meeting content to large online audiences. To manage live events policies:
Setting | Description | Options |
---|---|---|
Who Can Join | Defines if events are open to everyone or restricted | Everyone, Specific groups |
Recording Available | Determines if the event can be recorded | Enabled/Disabled |
Transcription | Enables live captions and transcription for the events | Enabled/Disabled |
Organizations in regulated industries may need to enable or disable compliance recording for their Teams meetings.
Successfully managing Microsoft Teams includes configuring meeting settings to suit your organization’s needs and to ensure regulatory compliance. Understanding these settings is key for the MS-700 exam and involves familiarity with the Teams admin center, PowerShell commands for advanced configurations, and the integration of third-party services for compliance. By mastering these configurations, you can control and enhance the meeting experience for all users within your organization.
Answer: (B) False
Explanation: Meeting policies in Microsoft Teams are managed by administrators. They control what users can do in Teams meetings, such as screen sharing and recording.
Answer: (D) All of the above
Explanation: Administrators can configure all these options in the meeting settings to control who can bypass the lobby, who can present, and how long meeting recordings are available.
Answer: (B) False
Explanation: Meeting settings in Teams can be applied at the user, group, or organization-wide level through meeting policies, not just on a per-user basis.
Answer: (A) Automatic translation of meeting chats
Explanation: As of the knowledge cutoff date, Microsoft Teams does not offer an automatic translation feature for meeting chats in the meeting settings.
Answer: (A) Disabling recording for external participants in the meeting settings
Explanation: Administrators have the option to restrict external users from recording meetings by adjusting meeting policies applied to those users.
Answer: (B) False
Explanation: Live captions are not enabled by default for all Teams meetings. They must be enabled either by the user during the meeting or by an admin within meeting policies.
Answer: (D) Organizer
Explanation: The meeting organizer has the ability to change meeting options during a Teams meeting, unlike attendees, guests, and presenters who have limited control.
Answer: (A) True
Explanation: In Teams meeting settings, administrators can enable Audio Conferencing, which provides a dial-in phone number for participants to join meetings.
Answer: (B) Meeting admission policy
Explanation: The meeting admission policy can be configured by an admin to control who enters the meeting directly and who waits in the lobby until admitted by the organizer or a presenter.
Answer: (A) The meeting will not be recorded.
Explanation: If the “Allow cloud recording” setting is off, users will not be able to record meetings on the cloud. There is no option for local recording in Teams; recording is only available through the cloud.
Answer: (A) True
Explanation: Meeting organizers can use meeting options to limit meeting invitations to only users within their organization, which helps in maintaining control over attendance.
Answer: (D) Microsoft Teams Admins
Explanation: Live event policies in Microsoft Teams are configured by Microsoft Teams Admins to manage who can create and manage live events within the organization.
Meeting policies are a set of rules that define the capabilities and settings for online meetings in Microsoft Teams.
You can view and manage meeting policies in the Teams Admin Center or by using PowerShell.
Global meeting policies apply to everyone in the organization, while custom meeting policies can be created for specific users or groups of users.
The available settings for meeting policies include options for audio and video conferencing, screen sharing, recording, lobby behavior, and more.
You can configure lobby settings to control who can bypass the lobby and who needs to wait for someone to admit them to the meeting.
This setting allows users to schedule private meetings that are not listed on the Teams calendar.
You can configure the default duration for meetings in Teams by changing the “Default duration for a new meeting” setting in meeting policies.
This setting allows users to start ad-hoc meetings without a scheduled meeting invitation.
You can configure the default join experience for meetings in Teams by changing the “Enable the new meeting experience for the web” setting in meeting policies.
The Coordinated Meetings feature allows users to join Skype for Business and Teams meetings together, even if they are in different organizations.
You can configure recording settings to control who can record meetings and where the recordings are saved.
You can configure the default background effect by changing the “Background effect” setting in meeting policies.
This setting allows users to schedule private meeting sessions for specific attendees.
You can configure the default audio conferencing settings by changing the “Audio conferencing” setting in meeting policies.
The Breakout Rooms feature allows meeting organizers to create small group discussions within a larger meeting.
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