Table of Contents
1. Document Libraries: SharePoint provides document libraries where you can store, organize, and manage documents effectively. These libraries support version control, which keeps track of changes and allows users to revert to previous versions if necessary.
2. Co-Authoring: Co-authoring allows multiple users to work on the same document simultaneously. Team members can see each other’s changes in real-time, which enhances collaboration and reduces conflicts.
3. Team Sites: SharePoint team sites are collaborative spaces where teams can share information, track projects, and collaborate on documents. Each team site can be customized with lists, libraries, web parts, and pages relevant to the team’s work.
4. Integration with Microsoft Teams: SharePoint integrates seamlessly with Microsoft Teams, which means documents stored on a SharePoint site can be accessed directly from within a Teams channel, encouraging collaboration without the need to switch applications.
5. Workflow Automation: SharePoint allows the creation and automation of workflows to streamline business processes. For example, an approval workflow can automatically route documents to the appropriate person for approval.
6. External Sharing: SharePoint enables external sharing with people outside the organization. This makes it easy to collaborate with partners, vendors, or clients on projects by giving them access to specific documents or folders.
1. Personal Storage Space: OneDrive provides a personal cloud storage space for each user, which is ideal for storing individual work files. Users can access their files from anywhere and on any device.
2. File Sharing: Users can easily share files and folders with colleagues and external partners, setting permissions that define whether recipients can view or edit shared content.
3. Files On-Demand: With OneDrive Files On-Demand, users can access their files without having to download them all to their device. This saves local storage space and allows users to collaborate on files stored in the cloud.
4. Known Folder Move: OneDrive allows users to automatically sync desktop, documents, and pictures folders. Any changes made to files in these folders get synchronized in real time, which aids in collaboration and ensures all work is backed up.
5. Integration with Office Applications: OneDrive is tightly integrated with Office applications such as Word, Excel, and PowerPoint. Users can open and edit their cloud-based documents directly from these applications.
Feature | Microsoft SharePoint | Microsoft OneDrive |
---|---|---|
Primary Usage | Team collaboration and intranet | Personal cloud storage and file sync |
Co-Authoring | Yes | Yes |
Document Libraries | Yes | No |
Personal Storage | No | Yes |
Workflow Automation | Yes | No |
Integration with Teams | Yes | Limited (accessible but not integrated) |
Files On-Demand | Yes (with OneDrive sync) | Yes |
External Sharing | Advanced options | Simpler sharing options |
Team Sites | Yes | No |
Known Folder Move | No | Yes |
Microsoft SharePoint and OneDrive include various features that facilitate collaboration among team members and external parties. While SharePoint is more suited for team collaboration with its advanced document libraries, team sites, and workflow capabilities, OneDrive excels in personal file storage, ease of sharing, and file syncing across devices. Together, they offer a robust solution for collaborative needs within an organization.
True
SharePoint supports co-authoring, which lets multiple users edit documents at the same time.
C) Version history
Version history in SharePoint tracks changes to documents and allows users to view and revert to previous versions.
False
OneDrive is a cloud service, so it’s accessible from any device with an internet connection via a web browser or the OneDrive app.
False
OneDrive allows users to share files and folders with others, enabling collaboration.
A) Task lists, B) Email alerts, D) Team sites
SharePoint offers task lists for project management, email alerts for notifications, and team sites for collaboration. Real-time chat is not a feature of SharePoint but is available via Microsoft Teams.
False
SharePoint Online is a cloud-based service and part of the Office 365 suite, which does not require an on-premises deployment.
A) File Restore
File Restore is a OneDrive feature that allows users to recover deleted or corrupted files from a point in time within the last 30 days.
True
External sharing in SharePoint is disabled by default for security reasons but can be enabled by an administrator.
C) To save local disk space
Files On-Demand helps save local storage space by only downloading files as they are accessed, while still showing all files in the OneDrive folder.
True
OneDrive integrates with Microsoft Teams, allowing users to share and collaborate on files within Teams channels.
A) Delve
Delve is a feature that uses machine learning to help users discover content relevant to their work across Office
True
Changes made to shared documents are automatically synced through OneDrive, ensuring all collaborators have the latest version.
SharePoint Online is a cloud-based service provided by Microsoft that allows organizations to create, store, and manage documents, files, and other digital assets.
OneDrive for Business is a cloud-based storage service that allows users to store, share, and access files and documents from any device.
SharePoint Online is a collaboration platform that allows multiple users to work on documents and files, while OneDrive for Business is designed for individual use and allows users to store and share files with others.
SharePoint Online provides a variety of features including document management, version control, workflows, team sites, and search capabilities.
Organizations can sign up for a Microsoft 365 subscription that includes SharePoint Online and OneDrive for Business, and then create sites and configure settings to suit their needs.
Users can access SharePoint Online and OneDrive for Business through a web browser or through mobile apps for iOS and Android devices.
A team site is a workspace within SharePoint Online that allows users to collaborate on projects, store files, and communicate with team members.
A document library is a place within SharePoint Online where users can store and manage files and documents.
OneDrive for Business allows users to store and share files from any device, making it easier to work remotely and collaborate with others.
Organizations can use a variety of security measures such as multi-factor authentication, access controls, and encryption to ensure that their SharePoint Online and OneDrive for Business data is protected from unauthorized access.
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