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Microsoft 365 provides a comprehensive suite of tools and features to help manage and protect sensitive information. Two key aspects are Data Loss Prevention (DLP) and classification labels. These features enable organizations to detect, monitor, and protect sensitive information across various locations such as Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams.
DLP in Microsoft 365 helps to identify, monitor, and automatically protect sensitive information. With DLP policies, you can control the flow of sensitive information and prevent accidental sharing of data that is subject to regulatory compliance or carries business confidentiality.
Classification labels in Microsoft 365 serve as a method for categorizing and protecting documents and emails. These labels can be applied manually by users or automatically based on certain criteria.
When both DLP and classification labels are combined, organizations have a robust set of tools to protect sensitive data both in-transit and at-rest. Here’s a comparison of what DLP and classification labels can achieve.
Feature | Data Loss Prevention (DLP) | Classification Labels |
Primary Objective | Preventing accidental data breaches | Organizing and securing information |
Detection | Based on content in motion | Can apply to content at rest or in motion |
Application | Actions such as block, notify, restrict access | Metadata that influences actions |
User Interaction | Policy tips can educate users on compliance | Users may apply or see labels |
Automation | Can automatically protect based on policy | Can automatically label based on classification |
Reporting | Provides detailed reports on incidents | Tracks labeled content for auditing |
In conclusion, the integration of DLP and classification labels in Microsoft 365 provides organizations with multifaceted approaches to information protection and governance. Leveraging these tools effectively ensures both preventive measures against data loss and structured handling of sensitive information. By doing so, companies can better meet compliance requirements, protect against data breaches, and secure their data throughout its lifecycle.
Information protection in Microsoft 365 lets you classify data based on sensitivity and apply labels either manually by users or automatically based on rules and conditions.
Correct Answer: C. Both emails and documents
DLP policies in Microsoft 365 can be used to protect sensitive information across emails and documents stored in various locations like Exchange Online, SharePoint Online, and OneDrive for Business.
Correct Answer: D. Employee meal preferences
DLP policies are designed to protect sensitive information like credit card numbers, trade secrets, and social security numbers, rather than information like employee meal preferences.
Classification labels in Microsoft 365 can be configured to enforce protection actions, including encryption and access restrictions on documents and emails based upon their classification.
Correct Answer: B. IT administrators
DLP policies are typically configured by IT administrators who have the necessary permissions to set up and manage these types of security measures.
Sensitivity labels in Microsoft 365 can be modified or deleted after being published, though changes may take time to propagate and may affect content previously labeled.
Correct Answer: D. All of the above
Sensitivity labels in Microsoft 365 can use watermarks, headers, and footers to classify and protect documents and emails visually.
DLP policies in Microsoft 365 can be set up to prevent users from accidentally or intentionally sharing sensitive information outside the organization.
Correct Answer: D. All of the above
Information governance in Microsoft 365 encompasses retention policies, archiving of data, and eDiscovery for legal and compliance purposes.
Sensitivity labels can be applied to content created in Microsoft 365 as well as to content created in other platforms, as long as it’s brought into the Microsoft 365 environment for management.
Correct Answer: D. All of the above
When creating a DLP policy, you must specify the locations where the policy applies, identify the sensitive information types to protect, and define the actions to be taken when such information is encountered.
Information governance in Microsoft 365 is the set of policies, procedures, and tools used to manage an organization’s information assets.
The components of information governance are data retention, records management, information protection, and eDiscovery.
Data retention is the process of storing data for a specific period of time to meet legal or regulatory requirements.
Records management is the practice of identifying, categorizing, and storing records according to their value and disposition requirements.
Information protection in Microsoft 365 is the set of technologies and policies used to protect sensitive data from unauthorized access, use, or disclosure.
Data loss prevention (DLP) is a feature in Microsoft 365 that helps prevent sensitive information from being shared or accessed inappropriately.
DLP can protect various types of sensitive information, including credit card numbers, social security numbers, and medical records.
Classification labels in Microsoft 365 are used to tag content with a label that describes its sensitivity level.
The purpose of classification labels is to help users identify and handle sensitive information appropriately, as well as to enforce policies and automate protection.
Sensitivity labels in Microsoft 365 are used to apply protection policies to documents, emails, and other content based on their level of sensitivity.
Classification labels are used to categorize content by sensitivity level, while sensitivity labels are used to apply protection policies based on that sensitivity level.
Retention labels in Microsoft 365 are used to automatically apply retention policies to content based on its age or other criteria.
The purpose of retention labels is to help organizations comply with legal or regulatory requirements for data retention and deletion.
The options for protecting sensitive information in Microsoft 365 include encryption, rights management, and data loss prevention.
eDiscovery in Microsoft 365 is the process of finding and producing electronic information in response to a legal request or investigation.
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